Visitor Participation Print E-mail

What is the Board of Education?
The Board of Education is your elected representative body and has the responsibility of providing a comprehensive program of quality education for the entire community.  The Board is a policy making body deriving its powers and responsibilities from the statutes enacted by the Ohio General Assembly.

Who is the Board of Education?
The five Board members are elected at-large in non-partisan elections and serve four-year terms, holding office as a public service.

What Does The Board Do?
The Board represents you, the citizen, in establishing a sound educational philosophy, adopting policies for operation of public schools, developing sound financial plans consistent with educational needs and community resources, providing leadership for education progress and evaluating and upgrading programs.  The superintendent of schools and administrative staff implement Board policies.

When and Where are Board Meetings Held?
Regular meetings are held at 7:00 p.m. on the third Tuesday of each month in the Library at Clay High School, 5665 Seaman Road, Oregon, Ohio as established by the Oregon Board of Education.

Board Agenda
Members of the Board of Education receive their copy of the meeting’s agenda on Friday prior to the Board meetings.  The Board sometimes may act quickly on an agenda item because the members have adequate information that may be routine or may have been secured other than during the meeting.

How Can I Place an Item on the Agenda?
Persons wishing to have an item placed on the agenda should send a written request to the president of the Board or the Superintendent by Monday of the week preceding a meeting.

The president and superintendent will determine whether the matter is appropriate to be placed on the agenda.  If a delegation of patrons wish to present a particular item to the Board, it is suggested that they submit a written request and select one person to serve as a spokesperson for the group at a meeting.

Board Policy for Hearing the Public
If you wish to address the Board of Education, we ask that you complete the attached card and hand it to the Board Treasurer.

  • In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation will be permitted at each meeting.
  • If several people wish to speak, each person will be allotted three minutes until the total time of 30 minutes is used.  During that period, no person may speak twice until all who desire to speak have had the opportunity to do so.  The period of public participation may be extended by a vote of the majority of the Board.
  • When your name is called, please speak from the floor giving your name, address, and the name of the organization or group you represent, if any.
  • Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda.
  • The only restriction placed on speaking by the Board of Education is that no speaker may discuss personnel issues or any specific personality in a public meeting of the Board of Education.
  • The Hearing of the Public period is an important part of the Board meeting and your comments are given careful consideration by the Board of Education.

Will a Decision be Made Immediately on Issues Raised by Patrons During a Meeting?
If a question can be answered at the time it is posed, it will be.  However, more complex matters require sufficient time for study and comparison.  Specific situations will be referred to the administration for investigation and review.  If policy action is required, the matter must be scheduled by the Board on a future agenda.  In such a case, the person requesting the action will be notified of this meeting date.

Individuals are encouraged to seek information or action from the school principal and/or teacher before bringing a matter before the Board.  Contacting the persons directly involved will, in many cases, clear up misunderstandings or bring the desired result.  Matters which cannot be resolved at the building level should be brought to the attention of the superintendent.

Are Meetings Open to the Public?
All regular and special meetings are open to the public.  The law allows closed sessions for discussion of items pertaining to litigation, pupil problems, personnel issues, and real estate transactions.  All official Board of Education action must be taken in a public meeting.

We encourage you to visit your schools and facilities.  We’re proud of our educational program, the facilities, and the conscientious people who work in the Oregon City School District.