The Board of Education of the Oregon City School District met in regular session on the 25th of March, 2009 at 6:00p.m.in the Clay High School Media Center, 5665 Seaman Road, Oregon, Ohio, with the President calling the meeting to order, leading the Pledge of Allegiance to the flag, and asking for a moment of silence.  The following members answered roll call:  Mrs. Carstensen, Mr. Heintschel, Mrs. Karoly, and Mr. Ziviski.

TREASURER’S REPORT
Mrs. Carstensen made a motion, seconded by Mr. Heintschel to approve Minutes for March 10, 2009 Board meeting.

Upon roll call all members voted yes.  The President declared the motion passed.

EXECUTIVE SESSION
Mrs. Karoly made a motion, seconded by Mrs. Carstensen to enter into Executive Session for the purpose of considering the employment of a public employee or official.

Upon roll call all members voted yes.  The President declared the motion passed.

Board entered into Executive Session at 6:15p.m.

CONSENT AGENDA ITEMS (Items A-B):
Board of Education reentered regular Board Session at 6:25 p.m. with Mrs. Carstensen making a motion, seconded by Mr. Heintschel to approve the consent agenda as presented:

Upon roll call all members voted yes.  The President declared the motion passed.

Certificated Staff Changes

The following individuals are recommended for employment in the Coy Elementary After School Title 1 Math Tutor Program, 3:30-4:30 p.m. Monday through Thursday, March 23 through April 23, 2009, $23.00 per hour, not to exceed 65 program hours:
   Jacquelyn Marquette                        Deborah Streight
   Gloria Krieger                                  Christina Langhorst
   Helena Day
 
The following individual is recommended for employment in the Oregon Career & Technology Education programs for the 2008 session.  The following will be compensated based on the total number of hours worked.  Proper documentation is required.
     Kevin Bernhard
     Public Safety Instructor
     March 1 through June 30, 2009
     $15.00 per hr., not to exceed 50 hours and $19.00 per hour, not
to exceed 50 hours
     William Fordyce
Public Safety Instructor
March 1 through June 30, 2009
$15.00 per hr., not to exceed 50 hours and $19.00 per hour, not to exceed 50 hours
Greg May
Public Safety Instructor
March 1 through June 30, 2009
$15.00 per hr., not to exceed 50 hours and $19.00 per hour, not to exceed 50 hours
Pam Peterson
Public Safety Instructor
March 1 through June 30, 2009
$15.00 per hr., not to exceed 50 hours and $19.00 per hour, not to exceed 50 hours

The following substitute is recommended for employment for the 2008-09 school year:
 Janelle Welling
 
Classified Staff Changes
 The following resignation is recommended for approval:
     Sandra Schmitz, Cafeteria Supervisor, retirement, effective June 30, 2009.

The following administrative contracts are recommended for renewal:
Michael Donnelly, athletic director, Clay High School, effective August 1,       2009 through July 31, 2012.
Vicki Laurell, administrative supervisor, effective August 1, 2009 through July 31, 2011.

The following substitute is recommended for approval:
Custodial
  Darlene Rahm
Maintenance
  Karen Staudinger
 
NEW BUSINESS

Mrs. Carstensen made a motion, seconded by Mrs. Karoly to approve the FY 2011-12 School Calendar as presented.

Upon roll call all members voted yes.  The President declared the motion passed.

Mr. Heintschel made a motion, seconded by Mrs. Carstensen to approve the following two Resolutions:

A RESOLUTION AUTHORIZING THE BIDDING OF CONTRACTS FOR RENOVATIONS TO THE FASSETT AND EISENHOWER SCHOOLS

WHEREAS, the Oregon City School District (the “School District”) is in the process of designing and making renovations to the Fassett and Eisenhower School  Buildings (collectively, the “Project”);

WHEREAS, the School District’s Board of Education (the “Board of Education”) is in the process of negotiating, or has negotiated, with a qualified professional design firm, TCI/TMP (the “Architect”) an amendment to their Agreement for Professional Design Services for purposes of preparing plans and specifications for the Project under and 3313.46(A)(1), ORC and pursuant to other applicable provisions of the Ohio Revised Code;

WHEREAS, the Board of Education has contracted with a qualified firm, Bostleman Corp. (the “Owner’s Rep”), to provide owner’s representative services during various stages of the Project from planning to construction phase and closeout;

WHEREAS, the Board of Education now desires to authorize the competitive bidding process for bid packages for the Project as authorized under Section 3313.46, ORC.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education, that after careful consideration and evaluation of the information before it:

Section 1. The Board of Education authorizes the Business Manager and Treasurer to procure, prior to this Board of Education’s award of contracts for the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of contract completion by the Board of Education, a Builder’s Risk insurance policy as required by Division 0 (General Conditions) that the Board of Education will use in connection with bidding contracts for the Project. 

Section 2. The Board of Education authorizes the Owner’s Rep, Architect, and School District administrators to commence the bidding process for the work for the Project that is  generally described in the conceptual budget estimates attached to this resolution  as Exhibit A attached hereto and made a part hereof, all in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, ORC.  The Owner’s Rep, Architect, and School District administrators will use $1,025,000 as the not-to-exceed estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.  The Owner’s Rep, Architect, and School District administrators will not commence bidding on particular branch or classes of work defined within Exhibit A attached hereto until both (i) the Construction Documents are finalized for that particular work that will be competitively bid, and (ii) procurement of all necessary government approvals have been obtained for that particular work, to the extent the School District is the responsible party for the government approvals. $1,025,000 is the total, not-to-exceed amount authorized to be used for published estimate purposes during the course of bidding out the work described in Exhibit A, and shall not be exceeded, in the aggregate, without the prior approval of this Board of Education.

Section 3. The Board of Education directs the Architect, Owner’s Rep and School District administrators to prepare for publication a “Notice To Bidders” in each instance when bids will be opened on a particular bid opening day for the various bid packages, and authorizes the Owner’s Rep and School District administrators to publish those notices once each week for a period of at least two (2) consecutive weeks in a newspaper of general circulation in the district prior to the date specified for receiving bids in conformance with Sections 7.12 and 3313.46(A)(2), ORC.

Section 4. The Board of Education authorizes the Treasurer or Business Manager, with the assistance of the Owner’s Rep and Architect, to coordinate the opening of bids for the bid packages in compliance with Section 3313.46(A)(3), ORC, and, immediately following each opening of bids, the Owner’s Rep and Architect are authorized to substantiate the bids for responsiveness, then conduct a responsibility investigation of the apparent low bidders for the bid packages, and any other bidder as appropriate, in conformance with the Instructions to Bidders, and prepare and submit to the Board of Education a recommendation about the award or rejection of any bid or bids for the bid packages, and the acceptance or rejection of any alternate for the bid packages, in accordance with applicable law.

Section 5. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 6. This resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board of Education which may be inconsistent or duplicative with the provisions of this resolution.

Resolution to contract with The Collaborative Inc. of Ohio Architectural Services as outlined in the attached Addendum Agreement for completing Middle School projects as defined above.

Upon Roll call all members voted yes.  The President declared resolutions passed.

Parental Transportation Contract

Mr. Heintschel made a motion, seconded by Mrs. Karoly to approve  a parental transportation contract with the following:
Cynthia Wendel, 12403 Lagoon Drive, Curtice, Ohio to transport her son, Matthew, from preschool, which is located at Coy Elementary School, Monday through Thursday, beginning March 2 and continuing through the remainder of the 2008-09 school year at the IRS approved mileage rate each day school is in session.

Upon roll call all members voted yes.  The President declared the motion passed.

Nursing Contract

Mrs. Carstensen made a motion, seconded by Mr. Heintschel to enter into an agreement with Christine Warner, 15590 Greensburg Pike, Portage, Ohio  43451, to provide nursing services for Karrigan Evers at a rate of $25. per hour for a maximum of 7.5 hours per week effective March 1, 2009 through the end of the 2008-09 school year.

Upon roll call all members voted yes.  The President declared the motion passed.

BOARD DISCUSSION

Mr. Heintschel brought up the question of Board Pay to members.  He has been receiving many questions from community members regarding the need for two meetings per month and the fact that Board members are being compensated for every meeting.  He asked the Board to look at this for future discussion.  If we are asking for employee sacrifice perhaps Board Members should at least take a look at current practice of two meetings per month or perhaps consider only receiving pay for one meeting each month.

Mrs. Carstensen spoke up to say she would have no problem going back to one meeting per month.

Mrs. Karoly was concerned that the Board would not have adequate time with only one meeting per month.  She reminded everyone of all the trouble we had in the past at scheduling a second meeting when one was required.  Serving on the Board of Education was certainly not about the salary so it wasn’t the money that concerned her as the ability of the Board to discuss and come to consensus on the important issues facing the District.

ANNOUNCEMENT OF SPECIAL AND REGULAR MONTHLY MEETINGS
The next regular meeting is scheduled for April 14, 2009 at 6:00 in the Clay High School Library.

Mrs. Karoly made a motion, seconded by Mr. Heintschel to enter into executive session to discuss personnel matters and the sale of property.

Upon roll call all members voted yes.  The President declared the motion passed

The Board entered Executive Session at 6:45 p.m.

The Board returned to Regular session at 8:05 p.m.

Mr. Heintschel made a motion, seconded by Mrs. Karoly to adjourn.  Motion carried.  Meeting was adjourned.